Archive for » 2009 «

December 28th, 2009 | Author: Marilyn

MarilynMy coauthor and I were incredibly fortunate to spend a year interviewing customer service superstars – the leaders and front line staff of ten highly successful companies who excel in customer care – when we were writing “Who’s Your Gladys?” After writing our book, I was invited to assist with and participate in a spectacular train-the-trainer program run by America’s “Number #1 Succes Coach” Jack Canfield. This year-long intense training is allowing me to learn and teach the success principles developed by Jack over the last 30+ years. It’s exciting to notice how the lessons I’m learning from Jack parallel the interviews from the company leaders featured in ”Who’s Your Gladys?”

During one of the trainings, Jack introduced a success pie chart that had a huge impact on me. It originated from Jim Bunch. (If you don’t know about Jim, look him up!) The chart shows that 50% of success comes from your environment, 40% from your mindset, and only 10% from skill.  If 50% of success comes from creating environments that support your goals, how can you upgrade your workplace environment to attract and retain more long-term customers?  As I looked at the weight that environment plays on success, example after example sprang up based on our year of interviewing successful people.

50% of success comes from your environment, 40% from your mindset, and only 10% from skill.

One example comes from Sky Lakes Hospital. Its customer satisfaction scores raised from the 41st percentile to the top 10% in the nation after a three year customer service culture change. Custom Learning Systems was hired to give the leaders at Sky Lakes tools to support service excellence. One wonderful tool that Sky Lakes adopted was the “Six Foot Rule.”

Every employee, hospital-wide, is required to look up, make eye-contact, and say something pleasant when  they pass within six feet of anyone – a patient, visitor, or even a fellow employee. This rule has changed the environment at Sky Lakes. The expectation was non-negotiable. People were held accountable. What happened? For some, the workplace got a whole lot friendlier and much more enjoyable. Unfortunately, for some of the Sky Lakes staff, this new rule was intolerable. In fact, some of the employees actually quit their jobs because they didn’t want to follow the new rule. It didn’t match their cynical dispositions. The upside? This new environment organically weeded out those who didn’t fit the new service excellence culture. more…

December 23rd, 2009 | Author: Marilyn

bcleveland100x120Today’s guest blogger is Brad Cleveland, often cited as one of the world’s foremost customer service consultants, specializing in call centers (contact centers), support centers, and other customer-facing environments.  An original partner in, and former President/CEO of, the International Customer Management Institute (ICMI), Brad grew the firm into a global industry leader that is now part of United Business Media (London: UBM.L).  Brad has worked in 45 states and over 60 countries, and his clients have included many of the companies that are today’s service leaders.  He currently serves as a Senior Advisor to ICMI, and is an award-winning author and in-demand speaker.

Some believe we are seeing the emergence of the greatest consumer movement in history. I agree. Studies suggest that the vast majority of consumers now use search engines and sites such as the http://www.consumerist.com/ to review the comments of other customers before making brand or product decisions. And bad customer experiences – even if they are one in many thousands of interactions from an internal perspective – end up on blogs, twitter, YouTube and sometimes even the morning news. (This is not just a business-to-consumer phenomenon; the trend towards providing and searching out customer feedback, albeit with somewhat better etiquette as a rule, is similar in B2B environments.)

Some believe we are seeing the emergence of the greatest consumer movement in history.

All of this is just fine with Zappos.com, the online shoe retailer that’s getting oodles of positive press for their great customer service. Sales have grown from $1.6 million in 2000 to about $1 billion in 2008. In an interview with Success magazine (Success, November 2008), CEO Tony Hsieh, referring to their “customer loyalty team” (the 24×7 call center), says, “Most call centers have this concept of average handling time, which is all about how many customers a day each agent can talk to – and the more the better. But that ends up translating into, ‘how quickly can we get the customer off the phone?’ which we don’t think is great customer service.” On company culture, Hsieh says every person – accountants, lawyers, everybody – goes through the same training that call center representatives get. “If we want our brand to be about customer service, then customer service needs to be the whole company, not just a department.” more…

December 21st, 2009 | Author: Lori

planeMy stepdaughter Allasyn comes to visit us twice a year and as an infrequent flyer, my semi-annual ticket purchase for her trip is really  the only experience I have as a customer of an airline. For the last few years, she has flown to see us twice a year, making the trek from Hartford, Connecticut to Detroit, Michigan via Northwest Airlines (NWA).

The process has always been simple. Look online, decide what flights work and since it’s an “unaccompanied minor” ticket, I’m required to call in and talk to a rep to purchase the fare. With Northwest, I’d converse with a human being and it was always a pleasant experience. I always felt cared for when I spoke to the Northwest customer service people -

The process went smoothly, I was given all the information I needed, payment was convenient – I couldn’t have been happier as a customer.

Then Delta purchased Northwest. The folks at Delta are phasing out the Northwest brand. Being the eternal optimist that I am, I figured it wouldn’t change much. As usual, when December rolled around this year, I went online to begin the process of booking Allasyn’s Christmas trip. I selected my preferred flights and picked up the phone.

After getting a busy signal several times, I finally got a call through to an automated system. I was told all reservation agents were busy serving other customers and that I should enter my frequent flyer number to make things more efficient when an agent came on the line. I did and I waited. I waited and waited some more. After about twenty minutes, I hung up and called back. Same routine, enter the frequent flyer number again, wait another 20 minutes and finally hang up again.

In between calls, I went online and checked the other airlines. Unfortunately, ALL of the one-way flights between BDL (Hartford) and DTW (Detroit) are via Delta. I wasn’t even considering scheduling a thirteen year old girl on a two-leg flight. There are just too many things that could happen that she wouldn’t be able to manage on her own.

I was so disgusted after the exercise that I turned the assignment over to my husband, who called a few times the next day. He waited for a few extended time periods and finally got through. The agent spoke with a heavy accent and kept apologizing for “your inconvenience.” more…

December 16th, 2009 | Author: Gladys

KevinStirtzToday’s guest blogger is Kevin Stirtz, the Amazing Service Guy. He’s a speaker and trainer who helps companies increase revenue and profits by delivering Amazing Service. Stirtz has been quoted in BusinessWeek, the Boston Globe, Smart Money and the Chicago Sun Times.

When dealing with customer feedback, NEVER blame, defend or explain. Here are some additional thoughts on this topic…

When dealing with customer feedback, NEVER blame, defend or explain.

Last week my wife and I had dinner at one our usual haunts. After giving some feedback to our server that one item I ordered was less than satisfactory, I was dismayed at his response. He was very nice but he launched into a lengthy explanation of how the food was prepared. And then he blamed the corporate office for the problem. Finally, he suggested I contact the corporate office directly because they’d be much more likely to listen to a customer than an employee.

Aside from going TMI (too much information) on me, he wasted my time. I had no interest in hearing all that. What I wanted was simple:

1. An apology because the food did not meet my expectation

2. Assurance that he would get my feedback to the right people

3. Ask me if there was anything he could do to make it right.

That’s it. That’s all I wanted. And that’s what most customers want. Anything else just wastes time and makes it more likely that customer will stop offering feedback. Or they’ll stop being a customer. Either way the company and the customer lose.


Get a free copy of Kevin Stirtz’s Amazing Service Toolkit here – http://amazingserviceguy.com/the-amazing-customer-service-toolkit/

December 14th, 2009 | Author: Marilyn

MarilynRecently, my husband, Cliff, was the motivational keynote speaker for a large association. He drove two hours to the event with a car full of books, handouts and props for his speech. While unpacking, he could have kicked himself. He forgot his most important prop—a tall, lidded garbage can.

What happened as a result of his misstep led to a great customer service success story. In fact, Cliff could hardly wait to tell me about the fantastic customer service and the customer experience he had at the Soaring Eagle Casino & Resort in Mount Pleasant, Michigan. Funny how small customer service acts can cause a wildfire of enthusiasm.

Customer Service and a Customer Experience You Wouldn’t Trash

Realizing that it probably wouldn’t be too hard to find an unused trash can at the casino, Cliff was relaxed. When he arrived, he checked in with the association chair, who then asked casino staff member Sherry Putnam for help. She located a tall trash can and brought it on stage for him. Unfortunately, the can was half full of returnable soda cans.

During Cliff’s speech he would be dropping items into the can, and he wanted to keep them clean. As he stood there looking inside the can, Sherry could see that something wasn’t quite right. When she realized what it was, she didn’t hesitate to empty the can and put in a clean liner. more…

December 09th, 2009 | Author: Gladys

TomMcCormickWe are delighted that Tom McCormick, the Founder and CEO of Top Notch Industries, Inc. is today’s guest blogger.  His company is a leader in developing service standards and certifications related to customer service excellence. Tom has over 20 years experience in building systems and establishing business processes focused on customer service quality.  He is a seasoned expert in the areas of customer engagement, people management and organizational development.

By definition, every business performs some sort of transaction. A typical business offers goods or services in exchange for compensation creating a “transaction”. This transaction is a critical activity in every business. It is during this exercise, we finally get paid for our time, efforts, products or services. There is no argument that this is an important part of business and should be executed well.

Changing a transaction into an emotional experience will cause your company’s word of mouth business to explode.

At this point in your reading, you may be less than inspired or enlightened by my simple and obvious description. However, because this is the point in which we are compensated, it can easily become the primary focus of our interaction with the customer. When this happens, we miss the power and benefits of engaging the customer emotionally.

Although every business model has a transaction embedded in the process, there are great benefits to looking at each business engagement from a relationship perspective instead of a transactional view. Some activities may appear mundane and transactional by nature. For example, in the world of landscaping services, over-seeding or aerating may seem very transactional when compared to designing and installing a new landscape solution for a client. In this example, the landscaper certainly can provide a transaction for the client which results in a satisfactory experience for the customer.  However, if this results in only a “transaction” from the customer’s perspective, they are not emotionally engaged. Therefore, they wouldn’t feel the need to talk about their experience to friends and family. Changing that transaction into an emotional experience will cause that company’s word of mouth business to explode.

How could the aerating and over-seeding example move from mundane to emotional? The landscaper, prior to showing up at the clients home, could provide detailed instructions as to how to prepare their grass in advance to get the best possible results. They could provide detailed information as to how to care for the lawn and what to watch for. Maybe an unexpected check up on how the new seed is taking (either by phone or personal visit). These things focus on the relationship and take the emphasis off the transaction AND engages the customer on an emotional level. more…

December 07th, 2009 | Author: Lori

Happy Italian Grandmother CookingAs we’ve brought “Who’s Your Gladys?” to publication, we’ve been fortunate to collaborate with several best-selling customer service, marketing and sales authors and experts. Recently, we were contacted by Micah Solomon, an author who has a customer service book – entitled “Exceptional Service, Exceptional Profit:  The Secrets of a Five-Star Customer Service Organization” – coming out through our publisher, AMACOM, in April 2010. Micah will be writing a guest blog article for us in the not-too-distant future.

I love reading about customer service. As soon I discovered that Micah had already penned a brief customer service e-book with Leonardo Inghilleri, I went to his website to check it out. Of course, I downloaded it and loved it.

My favorite part? According to Solomon and Inghilleri, ”To assist an upset customer, transform yourself into Leonardo’s Italian mama.” I laughed at the analogy and decided it’s a perfect way to think when you’re dealing with an angry Gladys. (Gladys would LOVE Leonardo’s Italian mama!)

“To assist an upset customer, transform yourself into Leonardo’s Italian mama.”

What would she say when Leonardo was upset? Probably something like this: “Oh my darling, look at what happened. Oh you skinned your knee on that walkway, my little bambino; do let me kiss your ouchie. Let’s watch a little TV. Oh, and here’s some ice cream for you while I disinfect that awful wound!” more…

December 02nd, 2009 | Author: Gladys

Roy OsingToday’s guest blogger is Roy Osing, author of “BE DiFFERENT or be Dead: Your Business Survival Guide .” He is founder, president and chief executive officer of Brilliance for Business, an organization dedicated to providing practical and proven ways to improve both business and personal performance.

“Serving customers demands a customer obsessed culture where leaders coach and serve rather than command and control.”

Most businesses that I know talk about ‘customer service’ as being a critical plank in their market strategy. I have always had difficulty with this expression because it perpetuates the notion that the organization decides what to supply its customers which is influenced by internal considerations such as operating costs, employee capabilities, Union contract agreements and operating procedures. In other words, customer service becomes the outcome or product of a number of internal company constraints and is wrapped up by the smiling faces and voices of its people. A classic example is the fact that most organizations are unable to provide specific appointment times when it comes to installing and repairing their service. They simply can’t commit to being at your house at 3pm (or even promising to be there in the afternoon) to do the work you require.

In the Customer Service world, the company is in the control position. In the BE DiFFERENT world of serving customers, the customer drives the company. It’s a world where ‘How can I help?’ is the common theme that drives all business activity not ‘Here’s what we provide.’ Serving customers literally defines everyone in your organization (it applies to not-for-profits as well as they also have customers) as a servant whose role is to respond to the moment-by-moment changing needs and expectations of people who touch your business.

Serving customers requires a different operating model for companies. Rather than the operating procedures dictating what service looks like, operations is created in the image of the flexibility required to serve customers day-in and day-out.

Serving customers demands a customer obsessed culture where leaders coach and serve rather than command and control. Frontline people have a tough job in a servant role and they need their leaders to be supporting them, not telling them what to do.

Serving customers means that we need to start hiring people that like humans. To be able to flex to the often volatile behavior of customers starts with an innate love for people. You can’t train people to love people. You need to go out and find them, bring them in to your organization and allow them to infect their fellow employees.

Serving customers creates rules, procedures and policies from the customer’s perspective, enabling frontliners to ‘say yes’ to what customers want rather than enforcing internal rules and having to ‘say no’.

BE DiFFERENT and start the journey to serve customers.

What do you think? Are you offering customer service or serving your customers?

You can learn more about Roy Osing, read his blog and even take the “Be Different” quiz by visiting his website at www.bedifferentorbedead.com.

November 30th, 2009 | Author: Marilyn

MarilynI am grateful for my friends and colleagues who send me fascinating examples of good and bad customer service. Yesterday I received an email from a friend who said, “Here’s a really cool rant on the power of twitter as a customer tool and how one company, from the top down, reacted.”

This lead me to a blog article written by Bob Lefsetz which you can read here: Twitterific

Lefsetz’s article spells out a situation that you may be facing today as you try to compete for customer dollars with holiday season specials. Any time a new sales incentive begins, you run the risk of customers finding out about those specials BEFORE your sales team is up to speed. You do your best to come up with a promotion that will attract and delight your customers. You go through the time and expense of marketing the promotion and then when a potential customer decides to go for it -if you’re not prepared – the system can break down.

The breakdown could be due to temporary staff that doesn’t know how to properly process the order, or a promotion gets out before your website is properly tested and ready to take orders, or any number of unanticipated issues. Potential customers aren’t likely to go through the frustration of sorting through your system breakdown. They’re much more likely to move on, while chalking up the bad experience as the fault of an uncaring company. more…